- What data do we collect?
- How do we collect your data?
- How will we use your data?
- How do we store your data?
- What are your data protection rights?
- What are cookies?
- How to manage your cookies
- Privacy policies of other websites
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
Effective Thesis collects the following data:
- Personal identification information (Name, email address, country of study, etc.)
- Education and employment history (university and field of study, previous internships/jobs held etc)
- CV and LinkedIn profile
How do we collect your data?
You directly provide Effective Thesis with most of the data we collect. We collect data and process data when you:
- Register for our services online.
- Voluntarily complete a feedback survey or provide feedback via email.
- Receive coaching services.
Effective Thesis may also receive your data indirectly from the following sources:
- Your public linkedin profile, researchgate profile or public EA forum membership posts.
How will we use your data?
Effective Thesis collects your data so that we can:
- Provide you with coaching services and connect you with the relevant advisors.
- Email you feedback forms so we can track the impact of our services (and understand areas for potential improvement).
- Email you with relevant internship and job opportunities (and also message you and tag you in relevant posts on the community platform – if you choose to join our community platform).
- Follow your progress throughout your research career in order to evaluate the impact of Effective Thesis and how effective our services are.
Who sees your data?
Effective Thesis shares your data with:
- The whole Effective Thesis team.
Effective Thesis shares your anonymised data with:
- Potential funders (sometimes this is needed for the impact evaluation).
- Publicly through impact reports e.g. posts on the EA Forum.
If you explicitly agree, Effective Thesis will also share your data with:
- Other students who apply (to allow for networking).
- Potential employers/providers of other research related beneficial opportunities for students (e.g. people who run various internships and want recommendations for good students to invite them to apply).
At the start of the coaching process, you can request that your personal information be kept confidential within the Effective Thesis team, or request that particular information not be shared externally. We will also attempt to accommodate other reasonable privacy requests.
How do we store your data?
Effective Thesis securely stores your data primarily on Notion, and any data provided through feedback forms is stored with the relevant form provider. This data is only accessible to members of the Effective Thesis team with the relevant login and password.
Notion stores data on its secure servers. It is encrypted in transfer and at rest, though in-house administrators have access to it for support purposes.
The security of your Personal Data is important to us. To prevent unauthorised access or disclosure, we have put in place reasonable physical, electronic and managerial procedures to safeguard and secure the data we collect. It is important to remember that no method of transmission over the Internet, or method of electronic storage is 100% secure, and therefore we cannot 100% guarantee the security of the Personal Data we collect.
Effective Thesis will keep your personal data and educational and employment history for up to 15 years. Once this time period has expired, we will erase your data by removing it from all of our databases and form providers. Please note that anonymised data shared publicly e.g. through impact assessments shared on the EA Forum will not be deleted.
What are your data protection rights?
Effective Thesis would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request Effective Thesis for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that Effective Thesis correct any information you believe is inaccurate. You also have the right to request Effective Thesis to complete the information you believe is incomplete.
The right to erasure – You have the right to request that Effective Thesis erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that Effective Thesis restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to Effective Thesis’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that Effective Thesis transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please email us at: [email protected].
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our website, we collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
- Understanding how you use our website
- We track visitors via Google Analytics (standard tracking of flow through the website) and via Hotjar (in order to understand where our users receive the most value and to catch any issues or areas with poor user experience).
- For further details, please see the ‘about Hotjar’ section of Hotjar’s support site
How to manage cookies
You can set your browser not to accept cookies, and this website allaboutcookies.org. tells you how to remove cookies from your browser.
Privacy policies of other websites
How to contact us
Email us at: [email protected]
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Effective Thesis has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office. See the website here to find your relevant office: https://ico.org.uk/global/contact-us/