Effective Thesis Privacy Policy

This privacy policy will explain how Effective Thesis uses your data when your data is submitted to our potential supervisors database.

Topics:

  • What data do we collect?
  • How do we collect your data?
  • How will we use your data?
  • How do we store your data?
  • What are your data protection rights?
  • How to contact us
  • How to contact the appropriate authorities
 

What data do we collect?

Effective Thesis collects the following data:

  • the researcher’s name
  • publicly available contact information only (e.g. a link to their website, or to a paper where they are a correspondent author)
  • academic discipline
  • research interests
  • match of their research interest with some of our recommended research directions
  • university affiliation
  • country
  • availability to supervise students if known
  • whether they are already aware they are being added into this list
  • whether they are part of the EA community or sympathetic to EA
  • option of recording the name and contact details of the person who creates a new entry in case they can provide an introduction or discuss their experience with a given supervisor
  • how they were suggested to us
  • additional notes: any additional information about contacting this person that it would be helpful for students to see in the database
 

How do we collect your data?

Your data is collected either indirectly through an online search, via a recommendation from a student or other researcher we may have contact with or a combination of these. You may also provide some of this data to us yourself if you request to join our list of potential supervisors or request that we update your information.

How will we use your data?

Effective Thesis uses your data for the following legitimate interests:

  • To suggest you to students as a potential thesis supervisor based on your research interests, in order to support the students we work with finding suitable supervisors and therefore being able to work on their chosen research topics.
  • To occasionally inform others about your work (such as research training program organisers and research organisations) where we believe this will be relevant to them, to further our aim of facilitating impactful research in the areas we recommend.
 

Who sees your data?

Effective Thesis shares your data with:

  • The whole Effective Thesis team 
  • Students we work with 
  • Potentially other relevant organisations and individuals such as research training program organisers

How do we store your data?

Effective Thesis stores your data in a password protected Airtable list. This data is only accessible to those with the relevant password. Airtable stores data on servers in America but provides Standard Contractual Clauses in line with GDPR. You can view Airtable’s privacy policy here: https://www.airtable.com/privacy To see copies of the Standard Contractual Clauses that Airtable provides you can contact us using the contact details below.

Data Retention

Effective Thesis may keep your data for as long as we believe you may be available to supervise students, unless you request that your data is erased.

What are your data protection rights?

Effective Thesis would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Effective Thesis for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Effective Thesis correct any information you believe is inaccurate. You also have the right to request Effective Thesis to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Effective Thesis erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Effective Thesis restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Effective Thesis’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Effective Thesis transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected]

Changes to our privacy policy

Effective Thesis keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 21 November 2022.

How to contact us

If you have any questions about Effective Thesis’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: [email protected]

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Effective Thesis has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office. See the website here to find your relevant office: https://ico.org.uk/global/contact-us/

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